Why organizations are looking for automation in recruitment process?

Recruitment Management System in an organization bears the responsibility of managing the recruitment process. This process is one of the major verticals of organization’s Human Resource Management System. A typical recruitment management system consists of several stages of recruitment. These are – identification of skills needed by organization, preparation of job description, developing a plan of action for attracting the best skills, screening candidates, conducting multi-level interviews and shortlisting candidates, releasing job offers, and finally onboarding of candidate while completing the formalities.

What should a HR department look for in an automated recruitment management system?

Firstly, the recruitment management system should be able to shift repetitive tasks into automation mode and shall be able to deliver all smoothly. Studies have found that almost a third of recruiters’ time is wasted by manually performing repetitive tasks. Upon deploying an automated software, HR department could free up time for more meaningful HR tasks and responsibilities.

Secondly, when organizations adopt a smarter process, better candidates are hired. In the professional world, there is no shortage of skills. The HR department only needs to find and hire the right skills for a position. Automation of searching formalities and onboarding processes lets the HR department focus more on training, improving retention rate of employees, facilitating knowledge sharing, resulting in holistic growth and prosperity on part of the organization. Hence, automation is regarded as ‘smartification’ of the whole recruitment process. Even if skills are outsourced, automated recruitment software helps making better decisions. HRoutsourcing is a common practice amongst large and middle scale organizations. Estimating the retention rate at the time of hiring is a rational business decision worth investing in.

Thirdly, attracting the right candidate is an integral part of recruitment process. Right after receiving application from candidate and picking the best ones manually, an automated software helps in scheduling interviews, sharing feedbacks, follow-ups, interview confirmation, scheduling demo, organizing candidate pipeline reports, tracking offer rejections, updating status of active job roles and positions, and finally candidate sourcing reports. An efficient recruitment management system makes proficient use of productivity tools (eg- calendars, video calling audio calling, etc), without creating any clash between usage of multiple HR tools. The advanced recruitment automaton software also has provisions for integration of social media tools.

Fourthly, an organization should choose automation support that will align with its business goals as well as the expertise that is already hired. Whether the automation solution supports multiple channels or not is also a big concern for organizations.

Beyond doubt, automation in recruitment process simplifies the hiring process. Apart from helping organization maintain a centralized database, it offers cost efficiency and ease of collaboration. Closing for a position within the organization, even across multiple geographical locations and time zones becomes easy. Thus, the overall expenditure on part of the organization is considerably reduced. Automated software suite is extremely helpful for organizations for contract staffing too. Contrary to long-term engagement of employees as happens in the case of full-time or permanent workers, in contractual staffing, candidates are recruited for short-term on a contract basis. Hence, the organization is in need of filling the same positions again and again within a short time span. Also, there are different employment clauses and prerequisites for part-time work, independent contacts, free lancing, zero hour contracts, fixed term contracts and seasonal contracts. An automated recruitment process helps in managing such massive, complex processes smoothly, thereby increasing vacancy closure rate in each of the branches. HR and payroll management system is another important function of the HR department. This role requires the HR department to fulfill financial commitments to employees for the services rendered. After recruitment of a candidate, the candidate is immediately entitled to salary and other benefits. Hence, the details of candidate have to be immediately transferred from automated recruitment software to the payroll management software- with the correct pay slip formats, amounts, perks, deductions, leave calculations and more- all while saving cost, efforts, time and resources in a strategic way. Customized software suite in recruitment management system, yields better results.

World-class automated recruitment by MYND Solutions offers the following solutions – effective and customized recruitment strategies, intelligent process automation for enhanced efficiency, and SLA based delivery and reporting service for projects. AI-based database management and unconventional hiring approach yields multiple benefits. Firstly, AI and ML-based process ensure improved TAT through Automated Workflow with minimal human intervention. Thus, there are lesser scopes for incorrect entries, and errors. This also speeds up knowledge transfer process within the organization. Secondly, it accelerates communication between parties, organizational departments and probable candidates. Thirdly, unconventional hiring approach aided by AI maintains transparency and visibility in each stage of recruitment. Recruitment management software by MYND offers high levels of service, support and training. As a result, organizations profit from time and cost savings.